Modern Apprentice Office Administrator / Inverness
Morrison Construction, part of the Galliford Try Group is a key player in the Scottish Building market focusing on education, health, and commercial sectors. Building on our continued growth and recent contract awards we are seeking an enthusiastic, committed, and experienced person to join our Highland Building team as Office Administrator to provide a general administration service for our Highland Business Regional Office.
Overview
The Office Administrator plays a crucial role in ensuring the smooth operation of our office. This position requires a pro-active individual who is ready to assist with various administrative tasks, maintain an orderly environment, and provide support to both staff and visitors. They will be responsible for several key duties that contribute to the efficient functioning of our business operations by supporting. As part of this role the successful candidate will work towards a Business and Administration SCQF 6 qualification.
Key Responsibilities
- Provide reception support, including answering phones, taking messages, and assisting staff and visitors.
- Sign in visitors and ensure a welcoming atmosphere.
- Manage incoming and outgoing mail and couriers efficiently.
- Assist with various administrative tasks to support office operations, such as typing, photocopying, scanning, printing of documents.
- Arrange travel and accommodations as needed for staff and management.
- Schedule & book meetings and trainings.
- Arrange tea/coffee and lunches as required for meetings/events.
- Maintain and update the company’s databases, including active project lists, CI Live Sites & Building Understanding records.
- Provide coverage for staff during holidays to ensure uninterrupted office operations.
- Ensure the office environment is clean and organized.
- Check for photocopiers for paper levels, toner, and any error messages displayed on the machine.
- Ensure welfare & office refreshment are topped-up and available to staff
- Conduct weekly Legionella checks and fire alarm tests.
- Regularly check and maintenance of First Aid Box and Emergency Lights.
Key Skills Required
- Strong organisational skills and diligence.
- Ability to multitask and manage time effectively.
- Excellent communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Friendly, professional manner with a customer-service orientation.
Work Environment
- This role is primarily based in an office environment.
To apply please send your CV to louise@highlandlearningacademy.co.uk
Closing Date 10/03/2025
Salary £16K dependant on age
